Finance & Administration

Scholarships & Discounts

Connect every award to its purpose and approval.

Link approved awards and fee reductions to eligibility rules, student records and billing calculations.

Try the workflow

Finance adviser in emerald discussing a fee plan with a parent

THE PEOPLEEligibility review

Keep application evidence and award conditions with the decision.

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START WITH THE ACTUAL WORK

Why connect scholarships & discounts?

Awards and discounts need consistent eligibility, a clear approving body, and a dependable connection to the charges they affect.

WHAT THIS CAPABILITY BRINGS TOGETHER

Scholarships & Discounts: records, decisions, and handovers.

Eligibility review

Keep application evidence and award conditions with the decision.

Defined benefit

Specify the covered fees, amount or percentage, and applicable period.

Renewal oversight

Review continuing conditions before applying the award to a new cycle.

FOLLOW THE WORK FROM START TO FINISH

Explore the scholarships & discounts workflow.

This interactive illustration explains the operating model. It contains no live institutional records.

Finance review workspaceIllustrative preview

CONTROLLED FINANCIAL PROCESSSource. Review. Reconcile.

Review areaControl contextStage

Eligibility reviewAward categories and eligibility criteriaReview

Defined benefitCovered charges and stacking rulesReview

Renewal oversightRenewal periods and approval budgetsReview

STEP 1 OF 4

Assess eligibility

Assess the application against the award’s eligibility criteria.

A WORKED EXAMPLE · ILLUSTRATIVE SCENARIO

An award has conditions and a review point

A scholarship applies for one academic year and depends on continued eligibility. Copying it indefinitely into each new fee cycle would bypass the award decision.

The decision and its context

Record the award basis, value, applicable charges and validity period. Review renewal and any overlapping concessions with the authorized owner before applying them to a new period.

What a complete outcome looks like

A finance reviewer should reconcile the reduction to an approved award and identify awards due for review, rather than only seeing a lower invoice total.

FOLLOW THE HANDOVERTuition & Fee ManagementThe approved award determines how the relevant fee schedule is reduced for its valid period.

A CAPABILITY, NOT AN ISLAND

Connect scholarships & discounts with the next workflow.

The same institutional context should support the next responsible team’s action. Explore the connected capabilities.

Tuition & Fee Management

Connect fee schedules to programs, terms and student groups, including the exceptions an institution needs to manage.

Invoices & Billing

Bring student charges, invoice schedules, billing contacts and balances into a consistent billing process.

Workflow & Approvals

Connect requests, decision rules and approval responsibilities so teams can follow the status of administrative work.

YOUR INSTITUTION’S RULES

Set the rules for scholarships & discounts.

Award categories and eligibility criteria
Covered charges and stacking rules
Renewal periods and approval budgets

Explore configuration and flexibility

WHEN THE DAY DOESN’T FOLLOW THE DEFAULT

Two awards cover the same charge

Apply the approved combination rule and flag any exception for finance review.

A clear exception keeps the reason, owner, and next decision visible.

Education leaders in plum, cream and moss green comparing resource allocation cards

Scholarships & DiscountsEligibility review → Renewal oversight

SEE HOW THE WORK CONNECTS

Scholarships & Discounts

Scholarship committees · Finance. Keep application evidence and award conditions with the decision.

01
Eligibility review
Keep application evidence and award conditions with the decision.
02
Defined benefit
Specify the covered fees, amount or percentage, and applicable period.
03
Renewal oversight
Review continuing conditions before applying the award to a new cycle.

Illustrative workflow · Shape the details around your institution.

AUTOMATION WITH A PURPOSE

When an award approaches renewal.

Use an agreed trigger and response while keeping the responsible person in the decision.

WHEN

An award approaches renewal

THEN

Prepare the evidence and eligibility review before the next fee cycle.

How connected workflows work

APPROPRIATE CONTROL

Who can act on scholarships & discounts?

Separate sensitive eligibility evidence from the billing adjustment; finance needs the approved benefit, not unrestricted access to the application.

Explore security and institutional control

KNOW WHETHER THE CHANGE IS HELPING

Awards applied as intended

Reconcile approved awards with actual fee adjustments and review renewals awaiting a decision.

Agree the baseline, reporting period, and owner before comparing results.Connect evidence to decisions

SEE IT IN YOUR CONTEXT

Different institutions. Specific responsibilities.

Institution perspectives

Private schools School groups

People doing the work

Scholarship committees

A practical introduction

Bring a representative workflow, one recurring exception, and the people who own the handoffs.

Plan your implementation

BEFORE THE CONVERSATION

Useful questions about scholarships & discounts.

Can an award cover only selected fees?

An award can specify tuition or other eligible charge categories, its effective period, and any maximum benefit.

What makes finance implementation successful?

Bring the approved account and fee structures, opening balances, authorizations, and representative exceptions. Reconcile the agreed sample with the finance team before rollout.

PUT YOUR PROCESS IN THE PICTURE

Explore scholarships & discounts in your institution.

Start with your current workflow, the decisions that take time, and the handoffs you want to improve.

This public page presents Qentak’s capability model and an illustrative workflow. Available modules, integrations, operating rules, and rollout scope are established in your implementation plan.

Explore all 69 capabilities