QENTAK FOR HOMESCHOOLING & HOME EDUCATION
The family leads. The record stays whole.
A dedicated edition of the Qentak platform for the organisations that stand behind home educators: co-ops and learning hubs, umbrella and online schools that enrol home-educated learners, and hybrid or micro-schools. Parents teach; the institution keeps a complete, reviewable record.
Capture the household, learners, guardians and the notices your jurisdiction expects.
START WITH THE REAL WORK
The daily pressures facing homeschooling & home education.
Showing learning without grades alone
Home-educated learners are often judged on portfolios, observations and milestones. Keep work samples, notes and outcomes connected to the learner instead of rebuilt at year end.
Many ages and curricula in one family
Siblings follow different curricula at different paces and attend part of the week. Give each learner a clear plan while the household stays one relationship.
Reporting to the registering body on a schedule
Notice, assessment and progress reports follow your jurisdiction’s rules and dates. Make what is due, who owns it and what evidence supports it visible well before the deadline.
WHAT TO LOOK FOR IN YOUR SETTING
Let families teach while the institution keeps the record.
Home educators, co-op tutors and registering staff each hold part of a learner’s story. Parents know the daily learning, the hub knows what was taught together, and the institution carries the record its jurisdiction expects. These are connected responsibilities with different access.
A representative operating decision
Follow one household with three learners of different ages, one attending two co-op days. Show where evidence is added, who reviews it and how the next reporting date is known in advance. Evidence of learning is not the same as a grade, and a family note is not an approved record.
BUILT AROUND YOUR STRUCTURE
Academic structure for homeschooling & home education.
Model families as households and learners across ages, with flexible timetables for part-time attendance and co-op days. Attach the curriculum and outcomes each learner follows, and choose term or year patterns that match how your community teaches.
Explore the capability directoryEVIDENCE & PORTFOLIOS
Show learning without waiting for an exam.
Designed so evidence is captured as it happens and assembled into a portfolio, not reconstructed at the end of the year.
Work samples
Attach a piece of work to a learner, subject and outcome, with the date and who added it.
Observations
Record what an educator saw and what it showed, in plain language.
Milestone checks
Mark progress against the outcomes a learner follows, at the pace the family and hub agree.
Review & portfolio
Bring the evidence together for a review with the family and the format your jurisdiction expects.
Portfolio formats and the evidence your jurisdiction expects are configured during discovery.
A DAY IN YOUR SETTING
A co-op week, one record
An illustrative workspace. Choose an item to explore its next conversation.
ILLUSTRATIVE TASK · HOMESCHOOLING & HOME EDUCATION
Co-op class day
Confirm the room, the tutor and which families attend.
Discuss the handover: who confirms this step, what information is needed, and which team acts next?
Capabilities that belong in this conversation.
Enrollment & Registration
Connect accepted offers with course or class registration, guardian details and the requirements for starting a new term.
Curriculum Management
Connect learning objectives, curriculum coverage and teaching plans across subjects, levels and academic periods.
Lesson Planning
Give teachers a place to structure lesson objectives, activities, resources and links to the wider curriculum.
Student Records & Documents
Organize the documents that support a student’s journey, with clear categories, review status and access responsibilities.
Parent Portal
Give authorized parents and guardians a relevant view of their children’s learning, notices and school administration.
Meetings & Appointments
Coordinate appointment availability, participant details and follow-up for institutional conversations.
Field Trips & Excursions
Coordinate trip planning, consent, participant lists and operational requirements before students leave campus.
Audit & Compliance
Bring policy responsibilities, review evidence and records of significant changes into institutional oversight.
THE LEARNER JOURNEY
Homeschooling & home education: the learner journey.
An illustrative workflow to shape your institution’s demonstration.
- 1
Register & notify
Capture the household, learners, guardians and the notices your jurisdiction expects.
- 2
Plan the learning
Agree curriculum, outcomes, hub classes and the weekly rhythm for each learner.
- 3
Record evidence & attend
Log attendance, work samples and observations as learning happens.
- 4
Review & report
Assemble the portfolio, review progress with the family and prepare the report the registering body requires.
ONE INSTITUTION. DIFFERENT PERSPECTIVES.
What each team needs in homeschooling & home education.
Parent-educator
Their own household only: each learner’s plan, evidence to add and the next date that matters.
Hub teacher or tutor
Class registers, shared resources and observations for the learners in their sessions.
Registrar or compliance officer
Registrations, evidence status and reporting dates across every household.
Learner
Their own plan, work and milestones, with access suited to their age.
Qentak for Homeschooling & home educationRegister & notify → Record evidence & attendSEE HOW THE WORK CONNECTS
Qentak for Homeschooling & home education
A dedicated edition of the Qentak platform for the organisations that stand behind home educators: co-ops and learning hubs, umbrella and online schools that enrol home-educated learners, and hybrid or micro-schools. Parents teach; the institution keeps a complete, reviewable record.
- 01
Register & notify
Capture the household, learners, guardians and the notices your jurisdiction expects.
- 02
Plan the learning
Agree curriculum, outcomes, hub classes and the weekly rhythm for each learner.
- 03
Record evidence & attend
Log attendance, work samples and observations as learning happens.
Illustrative workflow · Shape the details around your institution.
BEYOND THE CLASSROOM
Coordinate the operations behind learning.
Run co-op class bookings, rooms, field trips and shared resources alongside fees by family and schedule changes, so the hub’s weekly operation sits on the same record as the learning.
CONFIGURATION & GOVERNANCE
Agree the details before rollout.
Configurable jurisdiction packs describe your rules: notice, assessment type and reporting dates. Terminology and portfolio formats are agreed during discovery, so the platform follows your community’s language rather than imposing a school model.
Records are held for guardians and the institution with minimum necessary access, recorded consent and agreed retention. Qentak does not send email on your behalf; notifications stay inside the platform.
Discuss security and controlCOMPLIANCE CALENDAR
Know what is due, and when.
A readiness checklist driven by your jurisdiction pack, so no household discovers a deadline too late.
Notice & registration
Which notices are required at the start and when a learner moves or leaves.
Assessment
The assessment type your jurisdiction expects and who records the outcome.
Progress reports
Reporting dates for each household, with the evidence attached and an owner named.
Retention
How long records are kept and who may see them.
This describes evidence management, not legal advice. Confirm your obligations with your registering body.
Follow the work from another perspective.
Related institution solutions.
A supported change, step by step.
Start with one co-op or one umbrella cohort and a real set of households. Agree the jurisdiction pack, the evidence formats and the reporting dates, then expand family by family.
Planning questions for homeschooling & home education.
Can parents teach and the school still be accountable?
Yes, by design. The parent-educator is a role inside the institution, with access to their own household. The institution keeps the registration, evidence and reporting record it is accountable for.
Can one family span ages and curricula?
Each learner has their own plan, curriculum and evidence, grouped under one household. Bring a real family with three learners to the walkthrough.
What does the registering body see?
Only what your jurisdiction pack and the institution decide to share. The compliance calendar shows what is due, and reports are assembled from recorded evidence. This describes evidence management, not legal advice.
Can records move if a family joins a school?
The design supports a transfer record that follows the learner with consent and minimum necessary access. Agree which records move and which are retained during discovery.
YOUR CONTEXT COMES FIRST
See the journey for homeschooling & home education.
Bring your people, processes, and priorities into the conversation.