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Qentak — The Education Operating System

Assessment & Records

Examination Management

Coordinate exam day before it arrives.

Coordinate examination schedules, candidate lists, venues and invigilation responsibilities.

Try the workflow
Ceramics educator in a green apron reviewing a clay sculpture with an adult learner
THE PEOPLECandidate readiness

Confirm who is eligible for each examination and the authorized arrangements they need.

01 / 03

START WITH THE ACTUAL WORK

Why connect examination management?

Candidates, seating, venues, invigilators, and adjustments must align. Last-minute spreadsheets make it difficult to see whether an examination is actually ready.

WHAT THIS CAPABILITY BRINGS TOGETHER

Examination Management: records, decisions, and handovers.

01

Candidate readiness

Confirm who is eligible for each examination and the authorized arrangements they need.

02

Session logistics

Coordinate rooms, seating, timings, and invigilator responsibilities.

03

Attendance and handover

Record attendance and examination exceptions before scripts move to marking.

FOLLOW THE WORK FROM START TO FINISH

Explore the examination management workflow.

This interactive illustration explains the operating model. It contains no live institutional records.

Assessment review workspaceIllustrative preview
REVIEW BEFORE RELEASEEvidence → judgment → outcome
Candidate readinessExam sessions and scheduling windowsEvidence and approval remain distinct
Session logisticsVenue capacity and invigilator assignmentsEvidence and approval remain distinct
Attendance and handoverCandidate adjustments and exception categoriesEvidence and approval remain distinct
STEP 1 OF 4

Confirm eligible candidates

Confirm the eligible candidate list and authorized arrangements.

A WORKED EXAMPLE · ILLUSTRATIVE SCENARIO

An exam plan must account for approved arrangements

An examination requires separate seating, extra time for an approved learner and an invigilator who is available for the full session.

The decision and its context

Coordinate the candidate list, room capacity, timetable and authorized arrangements. Distribute practical instructions only to staff who need them, without exposing the underlying confidential case.

What a complete outcome looks like

Check candidate eligibility, the final room plan and the exception procedure before publication. Changes after release need a clear owner and notification route.

FOLLOW THE HANDOVERAccessibility AccommodationsApproved arrangements inform exam delivery while the supporting records remain appropriately restricted.

A CAPABILITY, NOT AN ISLAND

Connect examination management with the next workflow.

The same institutional context should support the next responsible team’s action. Explore the connected capabilities.

YOUR INSTITUTION’S RULES

Set the rules for examination management.

  • Exam sessions and scheduling windows
  • Venue capacity and invigilator assignments
  • Candidate adjustments and exception categories
Explore configuration and flexibility

WHEN THE DAY DOESN’T FOLLOW THE DEFAULT

A candidate is absent or a session is disrupted

Record the occurrence and route the next decision to the examinations lead.

A clear exception keeps the reason, owner, and next decision visible.
Middle-school learners constructing a geography model togetherExamination ManagementCandidate readiness → Attendance and handover

SEE HOW THE WORK CONNECTS

Examination Management

Examinations teams · Registrars. Confirm who is eligible for each examination and the authorized arrangements they need.

  1. 01

    Candidate readiness

    Confirm who is eligible for each examination and the authorized arrangements they need.

  2. 02

    Session logistics

    Coordinate rooms, seating, timings, and invigilator responsibilities.

  3. 03

    Attendance and handover

    Record attendance and examination exceptions before scripts move to marking.

Illustrative workflow · Shape the details around your institution.

AUTOMATION WITH A PURPOSE

When a session approaches with an unresolved allocation.

Use an agreed trigger and response while keeping the responsible person in the decision.

WHEN

A session approaches with an unresolved allocation

THEN

Flag missing room, invigilator, or candidate arrangements before publication.

How connected workflows work

APPROPRIATE CONTROL

Who can act on examination management?

Limit candidate adjustment details to those responsible for providing them, and preserve the examination attendance and handover record.

Explore security and institutional control

KNOW WHETHER THE CHANGE IS HELPING

Session readiness

Track sessions with unresolved logistics and the time taken to close examination-day exceptions.

Agree the baseline, reporting period, and owner before comparing results.Connect evidence to decisions

SEE IT IN YOUR CONTEXT

Different institutions. Specific responsibilities.

A practical introduction

Bring a representative workflow, one recurring exception, and the people who own the handoffs.

Plan your implementation

BEFORE THE CONVERSATION

Useful questions about examination management.

Does examination management decide grades?

It coordinates the examination operation. Marking, moderation, and result approval are connected processes with their own responsibilities.

What should be agreed before a reporting cycle?

Confirm the grading conventions, academic roles, review stages, correction process, and release dates. Exercise an incomplete result and an authorized correction before using the live cycle.

PUT YOUR PROCESS IN THE PICTURE

Explore examination management in your institution.

Start with your current workflow, the decisions that take time, and the handoffs you want to improve.

This public page presents Qentak’s capability model and an illustrative workflow. Available modules, integrations, operating rules, and rollout scope are established in your implementation plan.

Explore all 69 capabilities