Skip to content
Qentak — The Education Operating System

Assessment & Records

Gradebook

See the learning behind the final mark.

Bring marks, assessment weighting and teacher feedback together for a clear view of course performance.

Try the workflow
Lecturer in rust linen discussing written feedback with university learners in a brick seminar room
THE PEOPLEAssessment components

Organize marks by task, reporting period, and approved weighting.

01 / 03

START WITH THE ACTUAL WORK

Why connect gradebook?

Missing work, weighting errors, and unpublished changes make a grade difficult to explain. Teachers need the components and decisions visible together.

WHAT THIS CAPABILITY BRINGS TOGETHER

Gradebook: records, decisions, and handovers.

01

Assessment components

Organize marks by task, reporting period, and approved weighting.

02

Missing-work context

Distinguish absent, excused, incomplete, and scored work before calculation.

03

Result preparation

Review calculated outcomes and teacher feedback before formal approval.

FOLLOW THE WORK FROM START TO FINISH

Explore the gradebook workflow.

This interactive illustration explains the operating model. It contains no live institutional records.

Assessment review workspaceIllustrative preview
REVIEW BEFORE RELEASEEvidence → judgment → outcome
Assessment componentsGrading scales and component weightsEvidence and approval remain distinct
Missing-work contextMissing and excused-work treatmentEvidence and approval remain distinct
Result preparationCalculation precision and lock datesEvidence and approval remain distinct
STEP 1 OF 4

Record assessment marks

Enter or review the marks attached to each assessment component.

A WORKED EXAMPLE · ILLUSTRATIVE SCENARIO

A missing mark is not a zero

One learner has an approved extension while another completed a task and earned no credit. Treating both as zero would misrepresent progress.

The decision and its context

Distinguish pending, absent, exempt and assessed outcomes according to the institution’s grading rules. Apply weights and rounding to the correct set of assessed work, with authorized corrections recorded.

What a complete outcome looks like

A teacher should be able to explain the calculated result from its contributing evidence. A pending task needs a next action rather than a misleading final outcome.

FOLLOW THE HANDOVERResults & Report CardsReviewed gradebook outcomes become understandable reports for learners and families.

A CAPABILITY, NOT AN ISLAND

Connect gradebook with the next workflow.

The same institutional context should support the next responsible team’s action. Explore the connected capabilities.

YOUR INSTITUTION’S RULES

Set the rules for gradebook.

  • Grading scales and component weights
  • Missing and excused-work treatment
  • Calculation precision and lock dates
Explore configuration and flexibility

WHEN THE DAY DOESN’T FOLLOW THE DEFAULT

A mark changes after approval

Require an authorized correction with a reason and review any published result it affects.

A clear exception keeps the reason, owner, and next decision visible.
Registry colleagues arranging pathway cards, a tablet and document folders on a deskGradebookAssessment components → Result preparation

SEE HOW THE WORK CONNECTS

Gradebook

Teachers · Academic directors. Organize marks by task, reporting period, and approved weighting.

  1. 01

    Assessment components

    Organize marks by task, reporting period, and approved weighting.

  2. 02

    Missing-work context

    Distinguish absent, excused, incomplete, and scored work before calculation.

  3. 03

    Result preparation

    Review calculated outcomes and teacher feedback before formal approval.

Illustrative workflow · Shape the details around your institution.

AUTOMATION WITH A PURPOSE

When required marks are missing.

Use an agreed trigger and response while keeping the responsible person in the decision.

WHEN

Required marks are missing

THEN

Prepare a teacher follow-up queue before the reporting period closes.

How connected workflows work

APPROPRIATE CONTROL

Who can act on gradebook?

Keep the mark-entry responsibility, moderation step, and final result approval distinct where institutional policy requires it.

Explore security and institutional control

KNOW WHETHER THE CHANGE IS HELPING

Results ready to explain

Review incomplete components and unresolved corrections before publishing a course result.

Agree the baseline, reporting period, and owner before comparing results.Connect evidence to decisions

SEE IT IN YOUR CONTEXT

Different institutions. Specific responsibilities.

A practical introduction

Bring a representative workflow, one recurring exception, and the people who own the handoffs.

Plan your implementation

BEFORE THE CONVERSATION

Useful questions about gradebook.

Is missing work automatically a zero?

It should follow the institution’s grading policy. Missing, excused, and assessed-zero work need distinct states before calculations are applied.

What should be agreed before a reporting cycle?

Confirm the grading conventions, academic roles, review stages, correction process, and release dates. Exercise an incomplete result and an authorized correction before using the live cycle.

PUT YOUR PROCESS IN THE PICTURE

Explore gradebook in your institution.

Start with your current workflow, the decisions that take time, and the handoffs you want to improve.

This public page presents Qentak’s capability model and an illustrative workflow. Available modules, integrations, operating rules, and rollout scope are established in your implementation plan.

Explore all 69 capabilities