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Qentak — The Education Operating System

Admissions & Student Lifecycle

Graduation & Alumni

Connect completion to what comes next.

Carry the student journey beyond completion, connecting graduation eligibility, final records and alumni relationships.

Try the workflow
University graduates celebrating the completion of their studies on campus
THE PEOPLECompletion review

Bring academic requirements and approved exceptions into the graduating cohort.

01 / 03

START WITH THE ACTUAL WORK

Why connect graduation & alumni?

Graduation eligibility, final documents, ceremony preparation, and alumni contact preferences often sit with different teams. The transition deserves one coherent handover.

WHAT THIS CAPABILITY BRINGS TOGETHER

Graduation & Alumni: records, decisions, and handovers.

01

Completion review

Bring academic requirements and approved exceptions into the graduating cohort.

02

Graduation preparation

Confirm names, completion dates, and document readiness before issuance.

03

Alumni continuity

Carry the permitted contact details and engagement preferences into the post-study relationship.

FOLLOW THE WORK FROM START TO FINISH

Explore the graduation & alumni workflow.

This interactive illustration explains the operating model. It contains no live institutional records.

Student journey workspaceIllustrative preview
DEMONSTRATION RECORDGraduation & AlumniAssigned to the responsible team
Completion reviewCompletion requirements by qualification
In focus
Graduation preparationGraduation cohorts and approval dates
Next
Alumni continuityAlumni contact preferences and permitted uses
Next
STEP 1 OF 4

Check completion requirements

Check each learner against their qualification’s completion requirements.

A WORKED EXAMPLE · ILLUSTRATIVE SCENARIO

Completion and a continuing relationship are different decisions

A final-year learner has completed teaching but still requires an award review. Their contact details may also need updating before future alumni communication.

The decision and its context

Verify the academic completion requirements and approval authority before marking the award. Establish the permitted alumni relationship separately, including contact preferences; completing a program does not mean consenting to every future message.

What a complete outcome looks like

Retain an explainable award decision and the issued credential reference. Alumni outreach should use the approved relationship and current contact preference.

FOLLOW THE HANDOVERCertificates & CredentialsAn authorized completion decision becomes the basis for issuing and checking a credential.

A CAPABILITY, NOT AN ISLAND

Connect graduation & alumni with the next workflow.

The same institutional context should support the next responsible team’s action. Explore the connected capabilities.

YOUR INSTITUTION’S RULES

Set the rules for graduation & alumni.

  • Completion requirements by qualification
  • Graduation cohorts and approval dates
  • Alumni contact preferences and permitted uses
Explore configuration and flexibility

WHEN THE DAY DOESN’T FOLLOW THE DEFAULT

A completion requirement remains outstanding

Keep the learner in a pending cohort with the exact requirement and review owner visible.

A clear exception keeps the reason, owner, and next decision visible.
Lecturer in rust linen discussing written feedback with university learners in a brick seminar roomGraduation & AlumniCompletion review → Alumni continuity

SEE HOW THE WORK CONNECTS

Graduation & Alumni

Registrars · Alumni teams. Bring academic requirements and approved exceptions into the graduating cohort.

  1. 01

    Completion review

    Bring academic requirements and approved exceptions into the graduating cohort.

  2. 02

    Graduation preparation

    Confirm names, completion dates, and document readiness before issuance.

  3. 03

    Alumni continuity

    Carry the permitted contact details and engagement preferences into the post-study relationship.

Illustrative workflow · Shape the details around your institution.

AUTOMATION WITH A PURPOSE

When graduation is confirmed.

Use an agreed trigger and response while keeping the responsible person in the decision.

WHEN

Graduation is confirmed

THEN

Prepare credential and transcript tasks and invite the learner to choose their alumni communication preferences.

How connected workflows work

APPROPRIATE CONTROL

Who can act on graduation & alumni?

A historic student record and a voluntary alumni relationship have different purposes. Preserve the applicable academic record while honoring engagement preferences.

Explore security and institutional control

KNOW WHETHER THE CHANGE IS HELPING

Completion readiness

Review learners awaiting eligibility decisions, final records, or a confirmed graduation detail.

Agree the baseline, reporting period, and owner before comparing results.Connect evidence to decisions

SEE IT IN YOUR CONTEXT

Different institutions. Specific responsibilities.

A practical introduction

Bring a representative workflow, one recurring exception, and the people who own the handoffs.

Plan your implementation

BEFORE THE CONVERSATION

Useful questions about graduation & alumni.

Does becoming an alumnus automatically subscribe someone to messages?

No. Alumni engagement should use the learner’s recorded preferences and applicable permission, separately from required academic records.

How does this connect to the rest of the student journey?

The approved student identity, intake, and enrollment context carry into the next responsible team’s work. Review the exact handoff and its required fields during implementation.

PUT YOUR PROCESS IN THE PICTURE

Explore graduation & alumni in your institution.

Start with your current workflow, the decisions that take time, and the handoffs you want to improve.

This public page presents Qentak’s capability model and an illustrative workflow. Available modules, integrations, operating rules, and rollout scope are established in your implementation plan.

Explore all 69 capabilities