Campus & Student Services
Before & After School Programs
Make extended-day care part of the same student journey.
Coordinate extended-day registration, capacity, attendance and authorized collection arrangements.
Connect recurring or individual bookings to the child and program.
START WITH THE ACTUAL WORK
Why connect before & after school programs?
Session bookings, capacity, attendance, and collection permissions must stay aligned as children move between the school day and extended care.
WHAT THIS CAPABILITY BRINGS TOGETHER
Before & After School Programs: records, decisions, and handovers.
Session registration
Connect recurring or individual bookings to the child and program.
Capacity and staffing
Show confirmed places and the requirements for running a session.
Attendance and collection
Record participation and the authorized collection handover.
FOLLOW THE WORK FROM START TO FINISH
Explore the before & after school programs workflow.
This interactive illustration explains the operating model. It contains no live institutional records.
Prepare
Connect recurring or individual bookings to the child and program.
Current focusCoordinate
Show confirmed places and the requirements for running a session.
Next handoffFollow through
Record participation and the authorized collection handover.
Next handoffRegister a child
Register the child for the required sessions.
A WORKED EXAMPLE · ILLUSTRATIVE SCENARIO
A recurring place and a one-off booking are different
A child usually attends after-school care on Tuesdays, but the family requests Thursday this week. Staff need capacity and collection information for that particular session.
The decision and its context
Check the session allocation, staffing and authorized collection arrangements before confirming the extra place. Keep recurring bookings separate from the single-date exception.
What a complete outcome looks like
The session register, family confirmation and applicable fee should refer to the same booking. Cancellation handling should follow the agreed session rules.
A CAPABILITY, NOT AN ISLAND
Connect before & after school programs with the next workflow.
The same institutional context should support the next responsible team’s action. Explore the connected capabilities.
Give authorized parents and guardians a relevant view of their children’s learning, notices and school administration.
Student Information SystemBring identity, relationships, enrollment and academic context together around each student.
Invoices & BillingBring student charges, invoice schedules, billing contacts and balances into a consistent billing process.
YOUR INSTITUTION’S RULES
Set the rules for before & after school programs.
- Session calendars and booking patterns
- Capacity and staffing requirements
- Collection permissions and late-collection procedure
WHEN THE DAY DOESN’T FOLLOW THE DEFAULT
Someone unfamiliar arrives to collect a child
Follow the institution’s identity and authorization procedure before completing the handover.
Before & After School ProgramsSession registration → Attendance and collectionSEE HOW THE WORK CONNECTS
Before & After School Programs
Program coordinators · Parents. Connect recurring or individual bookings to the child and program.
- 01
Session registration
Connect recurring or individual bookings to the child and program.
- 02
Capacity and staffing
Show confirmed places and the requirements for running a session.
- 03
Attendance and collection
Record participation and the authorized collection handover.
Illustrative workflow · Shape the details around your institution.
AUTOMATION WITH A PURPOSE
When a session reaches capacity.
Use an agreed trigger and response while keeping the responsible person in the decision.
A session reaches capacity
Place further requests in an explicit review or waiting state rather than silently overbooking.
APPROPRIATE CONTROL
Who can act on before & after school programs?
Collection information requires current permissions and restricted access. The system record supports the institution’s safeguarding procedure.
Explore security and institutional controlKNOW WHETHER THE CHANGE IS HELPING
A prepared session
Review over-capacity requests, attendance discrepancies, and incomplete collection records.
Agree the baseline, reporting period, and owner before comparing results.Connect evidence to decisionsSEE IT IN YOUR CONTEXT
Different institutions. Specific responsibilities.
Institution perspectives
Primary schoolsEarly childhoodPeople doing the work
Program coordinatorsParentsA practical introduction
Bring a representative workflow, one recurring exception, and the people who own the handoffs.
Plan your implementationBEFORE THE CONVERSATION
Useful questions about before & after school programs.
Can families book only selected days?
Booking patterns can distinguish recurring participation from individual sessions, with capacity checked for each affected day.
How does this fit the institution’s operating procedures?
Map the actual service handoffs, staff cover arrangements, and exception procedures first. Test a normal day and a disrupted day with the people responsible for running the service.
PUT YOUR PROCESS IN THE PICTURE
Explore before & after school programs in your institution.
Start with your current workflow, the decisions that take time, and the handoffs you want to improve.
This public page presents Qentak’s capability model and an illustrative workflow. Available modules, integrations, operating rules, and rollout scope are established in your implementation plan.
Explore all 69 capabilities